Data Requirements for the Project

We have chosen to draw on the CYP IAPT dataset to collect the information required for the CAMHS PbR Pilot Project. This means that all data items for the project can be found in this dataset. We have chosen this dataset as it is consistent with the CAMHS minimum dataset, which will be mandated in 2013.

By using the CYP IAPT dataset, sites will also be compliant with CORC+ requirements. See the CORC website for more information.

PbR Data Requirements

Data Collection Briefing Note

Please find below a briefing note to accompany the CYP IAPT dataset. This outlines the data requirements specifically for the PbR pilot project and should be used by sites taking part in the PbR Pilot alongside the CYP IAPT dataset and file output specification. All systems and services will need to be set up so that they are able to collect all items that are listed as essential in this briefing note.

The briefing note provides an overview of the areas of data that we are asking services to collect from the CYP IAPT data specification. For detailed information about the required categories within each area, please refer to the relevant part of the data specification (Input variables sheet).

Remember: All services need to be collecting and submitting information about both direct (e.g. face to face session) and indirect activity (e.g. consultation with other professionals) undertaken for each case. Without this information, we cannot calculate resource use accurately. For the different categories of activity we need you to be recording, please see the EVENT_CONTACT_TYPE categories on the CYP IAPT data specification (input variables sheet).

The CYP IAPT Dataset and Accompanying Documentation

The CYP IAPT dataset version 3 can be found on the CYP IAPT website.

This includes the following documents relevant for the PbR project:

  • CYP IAPT specification version 3 detailing all CYP IAPT data items
  • File output specification (CYP IAPT Import File Definition v3.0) which explains exactly how data should be exported from services’ patient records systems, in what format, and when.

Data Hierarchy

The information and flowchart below show the structure of the data that we are asking services to collect about each child or young person. These can be conceptualised as four “levels” of information. The figure below shows the data hierarchy for someone that has had two periods of contact and a series of events for each.

1. Demographic information

This will need to be entered only once for each CYP. This includes basic case information such as the child or young person’s name, gender and date of birth.

2. Period of Contact Information

Under each young person’s record, there may be one or more ‘period(s) of contact’. These span the time from first referral to end of contact (which may be case closure or transition to adult MH). It is possible to have overlapping periods of contact (e.g. if a young person transfers to a different team or has a spell in inpatient care during the same period that they are in contact with another service).

3. Event/Session information

Every time there is work done for the case, this is logged as an ‘event’. This could be a face-to-face session, a phone call to school or social services or a meeting with another professional to discuss the case. Within an event, it will be possible to record more detailed information about the session including who was there and how long it lasted.

4. Questionnaire information

This includes any questionnaires or outcome measures that are completed, and are ‘attached’ to an event.

This data structure is fully compatible with that used for CYP-IAPT.

Dataset Overlap

We have chosen to use the CYP IAPT dataset for data collection in this project, as it is consistent with the CAMHS minimum dataset, which will be mandated in 2013. The CYP IAPT and the CAMHS minimum datasets have been aligned specifically to ensure data collection in CAMHS is as streamlined as possible.

The diagram below illustrates the overlap between the datasets. For information about the minimum dataset please go to The Health & Social Care Information Centre.

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